There are significant benefits to periodically assessing the maturity of your PMO and no shortage of maturity matrices to compare yourself to. Our PMO Maturity Matrix features five levels: Initial, Developing, Defined, Managed and Optimized.
When determining the maturity of a PMO we look specifically at four main areas: Project/Program Governance, People, Processes and Tools.
Once you have determined what level of maturity your PMO is performing at, you may identify areas or aspects that are lagging – for instance you may be collecting standard project data monthly onto a paper template, but would benefit by developing a database to collect project data and metrics so all have access and can compare projects on-line, real-time. Or maybe you identify areas that can mature to the next level, for instance you have an IT PMO but the entire organizations’ projects could benefit from its structure and methodology!
Work with your PMO, project governance team and project managers to determine which efforts would benefit your organization the most and prioritize the efforts creating a roadmap for near-term, mid-term and long-term accomplishments. Most organizations never get to the highest level of PMO maturity; the effort and cost to get there outweighs the benefits to some. Either way, a review of your PMO’s maturity will give you insights into what is working well and what could benefit from improvement. A Roadmap can help your organization keep its eye on the ball and reap the rewards of an increasingly mature PMO.
Does your organization periodically assess the maturity of your PMO? Do you have a PMO Roadmap for continuous improvement?
ProcureVision, LLC is a management consulting company that enables our client's business success through the optimization of their people, process and technology. We provide creative, customized and completely implementable solutions.